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AI receptionist for wedding planners
For planners who are cueing a processional when the next couple calls.
You are lining up groomsmen on a Saturday when a newly engaged couple calls about their own wedding. Tactly answers, learns the basics, and books a discovery call for the following week.
- TactlyThanks for calling Ivy and Thread Events. I'm the virtual assistant, and this call may be recorded. How can I help?
- CallerHi, I'm Natalie. We just got engaged and we're totally overwhelmed. Do you do full planning?
- TactlyCongratulations, Natalie. Yes, full planning is one of the services offered. Do you have a season and rough guest count in mind?
- CallerFall next year, maybe 150 people, somewhere near the lake.
- Looking up discovery call times
- TactlyThursday at 6:30 pm is open for a discovery call. Shall I book it?
- Booked: Discovery call, Thu 6:30 pm
Can an AI receptionist work for wedding planners?
Tactly is an AI receptionist for wedding planners and coordinators. It answers while you are on site at events, asks newly engaged couples about their date, location, guest count and the level of planning they want, explains your services from your notes, and books discovery calls into your calendar. It shares pricing only if you list it, and every inquiry reaches you as a summary with the transcript.
The problem
Missed calls are missed work.
Planners spend their busiest days with their phones out of reach, at the exact time newly engaged couples are touring venues and making calls. A couple who reaches voicemail on a Saturday often books a discovery call with whoever answered first.
Discovery calls only work when you know a little going in: the season, the size, whether they want full planning or day-of coordination. Tactly gathers those answers up front, so your first conversation with the couple starts in the right place.
Calls it handles
The calls wedding planners get every day.
Newly engaged couples
Tactly asks about the date or season, the region and rough guest count, then books a discovery call with you.
Day-of coordination only
When a couple has planned most of it themselves, Tactly notes that and explains your coordination package from your notes.
Current couples with questions
A client calling about a vendor or timeline gets a message taken and flagged with their wedding date.
Vendor calls
Florists, caterers and venues calling to confirm details get their message passed on, or a transfer during your office hours.
Setup tips
What to put in your notes.
Tactly answers only from what you tell it. These are the lines that matter most for wedding planners.
- Describe each planning package in plain words, from full planning to month-of coordination, so Tactly can point couples toward the right one.
- Write the questions you always ask before a discovery call, such as season, guest count and region, so every summary has them.
- Add a named transfer number for your office hours, such as Studio, and say vendors may use it for timeline questions.
Plans for wedding planners
Starter
$49/mo
For a solo owner who mostly needs the missed calls covered.
- 100 AI-answered minutes a month
- Then $0.35 a minute
- Every feature included
- Most popular
Pro
$99/mo
For a busy shop that wants nights, weekends and lunch rushes handled.
- 250 AI-answered minutes a month
- Then $0.29 a minute
- Every feature included
Growth
$199/mo
For a team that sends a large share of its calls to the receptionist.
- 600 AI-answered minutes a month
- Then $0.25 a minute
- Every feature included
FAQ
Questions, answered
Can Tactly quote my planning fees?
Only if you write them in your notes. Otherwise it explains your services and leaves pricing for the discovery call.
Will it know which weekends I am already booked?
Only if you keep those dates in your notes. If not, it takes the inquiry and you confirm availability.
Does it work on Saturdays when I am at a wedding?
Yes. Tactly answers every day, and you can set it to answer every call or only the ones you miss.
Stop sending callers to voicemail.
Set up your receptionist, make a free test call from your own phone, and switch it on when it sounds right.