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AI receptionist for martial arts schools
For martial arts schools where the instructor is on the mat when parents call.
Twenty kids are bowing in for the 4:30 class. A mother calls about her son who keeps asking to try karate. Tactly answers and books him a trial for Saturday.
- TactlyThanks for calling Iron Crane Karate Academy. I'm the virtual assistant, and this call may be recorded. How can I help?
- CallerHi, it's Monica. My son Eli is seven and wants to try karate.
- TactlyOur Little Dragons class is for ages six to nine, and first classes are free. Would you like to book a trial for Eli?
- CallerSaturday would be easiest.
- Booked: Kids trial class, Sat 10:00 am
- TactlyEli is booked for Saturday at 10:00. Comfortable clothes are fine, and please arrive ten minutes early.
Can an AI receptionist work for martial arts schools?
Tactly is an AI receptionist for martial arts schools. It answers when instructors are teaching, explains your kids, teen and adult programs, age groups and schedule from your notes, and books trial classes into your calendar. Parents get clear answers about what to wear and how a first class works. It takes billing and account questions as messages, and emails a summary and transcript of every call.
The problem
Missed calls are missed work.
Parents call martial arts schools right after school pickup and in the evening, which is exactly when every instructor is on the mat. A missed call from a parent often means a child signed up for soccer or swim instead.
A trial class is how most students start. If the school cannot answer the phone, the trial never gets booked. Tactly gives a parent the times, answers the uniform question, and gets the child on the schedule.
Calls it handles
The calls martial arts schools get every day.
Trial class for a child
Tactly asks the child's age, explains the right program, and books a trial class at an open time.
Adult beginners
Grown-ups wondering if they are too old to start. It explains your adult classes and books a first visit.
What should they wear?
Uniforms, gear, shoes, arriving early. It answers from the first-class notes you write.
Tuition and contracts
Tactly shares only the tuition details you list and takes contract or billing questions as messages.
Setup tips
What to put in your notes.
Tactly answers only from what you tell it. These are the lines that matter most for martial arts schools.
- List each program with its age range so Tactly can point parents to the right class.
- Write what a first-time student should wear and when to arrive.
- Tell Tactly to take tuition contract and billing questions as messages for the office.
Plans for martial arts schools
Starter
$49/mo
For a solo owner who mostly needs the missed calls covered.
- 100 AI-answered minutes a month
- Then $0.35 a minute
- Every feature included
- Most popular
Pro
$99/mo
For a busy shop that wants nights, weekends and lunch rushes handled.
- 250 AI-answered minutes a month
- Then $0.29 a minute
- Every feature included
Growth
$199/mo
For a team that sends a large share of its calls to the receptionist.
- 600 AI-answered minutes a month
- Then $0.25 a minute
- Every feature included
FAQ
Questions, answered
Can Tactly sign a parent up for a monthly program?
No. It books trial classes and takes messages. Enrollment and billing stay with your staff.
Can it answer in Spanish for parents who prefer it?
Yes. It greets in English, offers Spanish, and switches when the caller does. Your summary still arrives in English.
What happens to calls during a belt test?
Tactly answers them. Book, explain or take a message, and you read the summaries when the test is done.
Fitness and education
Related industries
Stop sending callers to voicemail.
Set up your receptionist, make a free test call from your own phone, and switch it on when it sounds right.