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AI receptionist for tutoring centers and private tutors
For tutoring centers that get the most calls the week report cards come out.
Midterm grades went home on Friday. By Monday afternoon worried parents are calling about math help and SAT prep, and your tutors are all mid-session. Tactly answers and books assessments.
- TactlyThanks for calling Lantern Learning Center. I'm the virtual assistant, and this call may be recorded. How can I help?
- CallerHi, I'm Kendra. My son is a junior and his math grade dropped. He also has the SAT in March.
- TactlyWe start with a free assessment to see where he is in math and plan his SAT prep. Would you like to book one?
- CallerYes, this week if possible.
- Booked: Math and SAT assessment, Thu 4:00 pm
- TactlyHe's booked Thursday at 4:00. The assessment takes about an hour, and you can stay for the review afterward.
Can an AI receptionist work for tutoring centers and private tutors?
Tactly is an AI receptionist for tutoring centers and private tutors. It answers while tutors are in sessions, explains the subjects, grade levels and test-prep programs you offer from your notes, and books first assessments or consultations into your calendar. It does not promise score gains or grades. Questions about invoices or changing a student's schedule are taken as messages, and every call is emailed as a summary and transcript.
The problem
Missed calls are missed work.
Tutoring demand spikes around report cards, before finals and in the months ahead of the SAT and ACT. Parents call in a hurry, often in the evening after homework goes badly. If nobody answers, they book the center that did.
Your tutors are paid to teach, not to take calls between sessions. A parent who needs to hear how an assessment works deserves a full answer, and a voicemail box gives none.
Calls it handles
The calls tutoring centers and private tutors get every day.
Book an assessment
Tactly asks the student's grade and subject and books a first assessment at an open time.
Test prep
Your SAT, ACT or state test programs, start dates and format, explained from your notes.
Which subjects?
Reading, math, science, essays, study skills. It explains what you cover and for which grades.
Schedule changes
A parent needs to move Wednesday's session. Tactly takes the message for your coordinator.
Setup tips
What to put in your notes.
Tactly answers only from what you tell it. These are the lines that matter most for tutoring centers and private tutors.
- List subjects by grade band so Tactly can tell a parent quickly whether you can help.
- Add a test-prep section with program start dates, and update it before each season.
- Tell Tactly never to promise grades or scores and to take a message when a parent asks.
Plans for tutoring centers and private tutors
Starter
$49/mo
For a solo owner who mostly needs the missed calls covered.
- 100 AI-answered minutes a month
- Then $0.35 a minute
- Every feature included
- Most popular
Pro
$99/mo
For a busy shop that wants nights, weekends and lunch rushes handled.
- 250 AI-answered minutes a month
- Then $0.29 a minute
- Every feature included
Growth
$199/mo
For a team that sends a large share of its calls to the receptionist.
- 600 AI-answered minutes a month
- Then $0.25 a minute
- Every feature included
FAQ
Questions, answered
Will Tactly promise a parent a higher test score?
No. It explains your programs from your notes and makes no promises about grades or scores.
I tutor from home. Can it still book me?
Yes. Set your free hours on your calendar and it offers only those times.
Can I get the calls into our spreadsheet?
Yes. Tactly can send every finished call to Zapier or a webhook, so details can land in a spreadsheet or CRM.
Fitness and education
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Stop sending callers to voicemail.
Set up your receptionist, make a free test call from your own phone, and switch it on when it sounds right.